# Krisp AI Note Taker: How to Set Up Bot-Free Meeting Notes > How to use Krisp's AI Note Taker: calendar at sign-up, bot-free capture, the optional Krisp Bot, screen recording, uploads, sharing, storage and Trash. _Source: https://professionalstoolkit.com/articles/krisp-ai-note-taker — The Professional's Toolkit · updated November 2026_ --- Krisp's AI Note Taker records and transcribes calls from the Mac or Windows desktop app, and no bot enters the meeting unless you send one. Setup takes four moves: connect a Google or Outlook calendar at sign-up, select Krisp Microphone and Krisp Speaker in your calling app, pick a capture mode, and switch the Note Taker on. Krisp then writes transcripts and summaries in 16 languages, and a single recording can run up to 4 hours. It sits on paid plans. Core costs $8 per user per month billed annually or $16 per user per month billed monthly [1], after a 7-day free trial with no credit card; there is no free Meeting AI plan, so read [what happens when the trial ends](/articles/is-krisp-free) first. **4 hours** — Longest single recording or uploaded file; a rejoin starts a separate session - **16 languages** — Transcripts and summaries, on every paid plan - **1 GB** — Per uploaded file, one file at a time - **30 days** — Deleted meetings stay in Trash and still count toward storage ## Sign-up and the calendar decision Krisp's default sign-up asks you to connect a Google or Outlook calendar, and that connection does real work. Krisp reads your events to line each recording up with its meeting time and to reuse the event name as the transcript title, so calls arrive labeled instead of as a pile of untitled files. You can link one calendar account; the main calendar shows by default, and other Google or Outlook calendars on that account can be switched on in Settings. Some companies will not grant calendar access to a new vendor, and for them Krisp lists a zero-calendar-permission option. Mind the trial, though. Skipping the calendar step during the trial goes through Krisp's sales team rather than a toggle. Weigh what you lose first: auto-share works only with a calendar connected, and the iPhone app uses it to send the bot to an upcoming meeting. One more sign-up surprise: if you register with a business email and your employer already has a Krisp account, Krisp may add you to that employer's workspace. ## Routing the call and choosing a capture mode Bot-free capture rides on audio routing. Installing the desktop app adds two virtual devices, Krisp Microphone and Krisp Speaker. Select both in Zoom, Google Meet, Microsoft Teams, Slack or whatever app carries the call, then turn the Note Taker on in the Krisp app; Krisp's help asks for both so your voice and everyone else's reach the transcript and recording [2]. Pick only the microphone and half the conversation goes missing. Capture happens on your own computer, so no host permission is needed and a guest can take notes as easily as the organizer. The app's AI Note Taker section then offers four modes: - **Transcribe only** produces the transcript and notes without keeping audio or video. - **Audio Recording** keeps the sound too, which later lets you regenerate the transcript in another language. - **Screen Recording** captures your screen with the meeting audio. Windows asks for no extra permission; macOS needs screen-recording access granted first. - **Off** stops capture, but only if it stays off before and throughout the call. Your choice carries over to future meetings. Two limits apply in every mode: a call shorter than 30 seconds yields no recording, transcript or notes, and a single recording ends at 4 hours, with a rejoin starting a separate session. Transcribe only has one nuance in Krisp's Privacy Policy. When it detects non-English speech, Krisp may record the audio to transcribe it, then deletes that audio once the transcript exists. > 💡 **Teach Krisp your jargon:** Custom vocabulary holds up to 750 words shared across the whole workspace; new words apply to future meetings only, so add product and client names before the calls that need them. ## The optional Krisp Bot, when you want video The Krisp Bot is the one exception to bot-free capture. It joins Zoom, Google Meet or Microsoft Teams as a visible participant to record video, comes with every paid plan from Core, and arrives only when you send or invite it [3]. Krisp frames it as the more transparent route on platforms such as Zoom, since everyone in the call can see who is recording. You can call it in three ways. From the desktop app you invite it to one meeting at a time. For an ad hoc call, paste the Zoom or Teams link, which needs Krisp 2.55.5 or later. Or add assistant@krisp.ai as a guest on the calendar invite; the bot then joins on its own, even when you skip the meeting, and email invitations are the only way to run it in several meetings at once. The host must admit it. Timing matters too: inviting the bot mid-meeting discards anything transcribed or recorded before it arrived, and once removed, it cannot rejoin that session. ## In-person meetings, phone calls and files you already have The iOS and Android apps record in-person conversations, upload audio and voice notes, and send the Krisp Bot to Zoom, Meet or Teams; on Android you paste the meeting link, while iOS also lets you pick a meeting from your calendar. The iPhone app needs iOS 16.2 or later. Both apps can place outgoing calls to US numbers through Krisp with call recording, showing your verified US number as caller ID. Krisp's noise cancellation for your calls and meetings runs in the desktop app for Mac and Windows; the mobile apps are for recording, notes and transcription. For older recordings, use the upload tool on the desktop app or in the browser. Krisp takes one file at a time, up to 1 GB and 4 hours each, in AAC, MP3, M4A, WAV, WMA, MP4, MOV, MPEG or WMV, and the pricing matrix sets no cap on the number of uploads. Uploads transcribe in English unless you choose one of the 15 other supported languages. Google Meet users get one more route: a Chrome extension captures Meet audio and speaker information without a bot. ## Turning transcripts into notes, then sharing them Transcripts and summaries come in 16 languages (Krisp's pricing page says 16+): English, Spanish, French, German, Italian, Portuguese, Dutch, Polish, Russian, Ukrainian, Czech, Danish, Swedish, Norwegian, Hindi and Korean. Krisp first transcribes in the language it detects, and switching languages afterward works only when audio was recorded. Mixed-language teams belong on Audio Recording. After each call Krisp can summarize automatically into Key Points, the top 10, plus action items, or you summarize by hand with a template. Eleven starter templates ship with the app, from Meeting Minutes and Sales Call/Demo to Hiring and All Hands; they are locked, but you can duplicate one into My Templates and edit the copy. The Outline, a longer detailed summary, is not generated by default. Action items collect in one view with assignees, priorities and due dates, and AI Chat answers questions across your meetings by searching summaries and transcripts. > 💡 **Give summaries some context:** Krisp's summary settings take your occupation plus an About field of up to 240 characters for your interests and preferences, so notes are written for you. ### Who sees the notes Sharing works per meeting, with view, edit or AI-notes-only access, and the Anyone with the link setting opens a meeting to anyone, signed in or not, with view access by default. Auto-share needs Krisp 2.48.6 or later and a connected calendar. It sends the recap to all invitees including external guests, to everyone at your work domain, to team invitees only, or to nobody until you send it by hand. Free email and educational domains do not count as a work domain. The admin default is User choice, which leaves the pick to each person, and invitees without a Krisp account get the content once they sign up with the invited email. Admin controls that disable auto-share, restrict link access and enforce one recording mode for the whole team start on Advanced, which costs $15 per user per month billed annually or $30 per user per month billed monthly. By our arithmetic, moving a teammate from Core to Advanced adds $84 per user a year on annual billing, or $168 per user a year on monthly billing. Pay it when you need those controls, Salesforce or ConnectWise, manager view and comments, or 60 GB per user of storage. > ⚠ **Copying a note makes it public:** Krisp's help says copying a note creates a public link, and the note stays public until you unshare it. ## Consent, storage and the 30-day Trash Consent is your job. Krisp's Terms make the customer responsible for guests' consent and for recording laws, and say anyone who cannot obtain consent should not use the record or transcribe features. Krisp can notify other participants that you are using it, but some platforms block those chat messages or audio prompts, so tell people another way too, in the invite or out loud. Krisp may also email meeting recaps to participants after each call; the account owner can switch that off in settings. Storage belongs to each user and is never pooled: 10 GB per user on Core, 60 GB per user on Advanced, unlimited on Enterprise. Krisp warns you at 80%. Past 100%, new recordings are not saved until an admin buys more storage, although a call that fills the quota mid-meeting is kept in full. Krisp does not publish prices for extra storage, so watch the meter before a heavy month of screen recordings. Deleted meetings sit in the Trash for 30 days, still counting toward storage, and deletion is final once they leave it [4]. Deletions from Manage Storage or Shared with me skip the Trash, with an option to keep the transcript and notes, and an admin can enforce automatic deletion that clears team members' meetings even inside those 30 days. Be careful with offboarding. Removing a user from the team permanently deletes that person's data, recordings included, so export anything worth keeping first. ## FAQ **How do I export a Krisp transcript or recording?** Transcripts download as a .txt file with timestamps and each speaker's lines, and recordings download as MP3. Meeting minutes can also be copied to the clipboard. **What happens to my meetings when the 7-day trial ends?** Under Krisp's Terms, access ends when the trial expires unless you buy a paid plan, and you keep 90 days only to export your content. After that Krisp may delete the account and its content. **Two of us captured the same meeting. Do we get duplicates?** No, if you are in the same workspace: Krisp merges the contents under one entry on the My Meetings page, and invited participants from the workspace get edit permission by default. **Can I use the AI Note Taker on Linux or a Chromebook?** The Krisp desktop app is not supported on Linux or Chrome OS; it runs on Mac and Windows, with macOS 14 Sonoma or later recommended on Mac. ## The bottom line Krisp's AI Note Taker suits people who want notes without announcing a bot to every client. Route the call through Krisp's two devices, pick Audio Recording when languages mix, and connect the calendar so titles and auto-share work. Keep the Krisp Bot for Zoom, Meet or Teams calls where you need video and the host will admit it. Start on Core, watch the 10 GB per user meter, settle your consent wording before the first external call, and move to Advanced when an admin must lock down sharing, when notes must go to Salesforce or ConnectWise, or when 10 GB per user is not enough. ## Sources [1] Krisp pricing plans — https://krisp.ai/pricing/ (2026-11) [2] Krisp help: Record your meetings with Krisp AI Note Taker — https://help.krisp.ai/hc/en-us/articles/30146816045980-Record-your-meetings-with-Krisp-AI-Note-Taker (2026-11) [3] Krisp help: Krisp Bot — https://help.krisp.ai/hc/en-us/articles/12535172635804-Krisp-Bot (2026-11) [4] Krisp help: Delete your meetings — https://help.krisp.ai/hc/en-us/articles/30806363684252-Delete-your-meetings (2026-11) [5] Krisp help center — https://help.krisp.ai/hc/en-us/articles/360012035580-What-is-Krisp [6] Krisp Terms of Use — https://krisp.ai/terms-of-use/ [7] Krisp Privacy Policy — https://krisp.ai/privacy-policy/