# Sintra Vizzy Setup: Calendar, Daily Summary and Meeting Notes

> How to set up Vizzy, Sintra's virtual assistant: calendar events with a confirmation step, the Daily Summarizer, the Notetaker beta and scheduled tasks.

_Source: https://professionalstoolkit.com/articles/sintra-vizzy — The Professional's Toolkit · updated November 2026_

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Vizzy is the virtual assistant among Sintra's 12 AI employees, and she covers three jobs: your calendar, a daily summary of inbox and calendar, and meeting notes. She works with Google Calendar or an Outlook calendar, drafts and sends email from chat, and adds tasks to Google Tasks or Todoist. **She asks before acting.** A confirmation window appears before she creates a Google Calendar event[1], and chat emails go out only after you press Send. The exception is a recurring scheduled task, which runs without an approval step; the Daily Summarizer and the Meeting Notetaker also run in the background once switched on. The Meeting Notetaker is the weak link, still an early, limited beta.

Vizzy is not sold on her own. Individual helper plans are no longer offered, so she comes with Sintra X alongside the other 11 helpers, and everything she does draws on the workspace's 250 credits a month, which reset monthly with no rollover. Order matters in setup. The calendar and the summarizer need a connected Google or Microsoft account, the notetaker needs a connected Google Calendar, and a scheduled task fails outright if the integration it needs is not connected when it runs.


**7 days** — Meeting Notetaker (beta) deletes recordings and transcripts after 7 days; anyone with the summary link can view it.



- **3 join modes** — Notetaker beta: all meetings, ones you organize, or manual
- **Every 10 min** — Fastest scheduled-task cadence, with no approval step
- **1-5 credits** — Per run of a basic scheduled task; Sintra can change costs


## What Vizzy does on her own, and what waits for you

| Vizzy action | What happens before it takes effect |
|---|---|
| New Google Calendar event from chat | A confirmation window; nothing is created until you approve |
| Email written in chat | Sent only after you press Send; no attachments |
| Daily Summarizer | Runs in the background at the time you choose |
| Meeting Notetaker (beta) | Joins per your join mode; the host may need to admit her |
| Notion pages | She can create child pages and add content; deleting, moving or editing existing text is done by hand in Notion |
| Recurring scheduled task | No approval step: a task set to send an email sends it |

That last row matters most. Sintra's help center says helpers act only when asked in chat, through a scheduled task or through an automation, and Vizzy has two automations of her own: Daily Summarizer and Meeting Notetaker. The virtual assistant page adds that you choose what she handles automatically and what needs review, which in practice means deciding which jobs become scheduled tasks. Sintra's Terms put the responsibility for those runs on you: any action an AI assistant starts counts as authorized by you, and you are expected to monitor recurring tasks yourself.

## Step 1: Connect the accounts Vizzy reads from

Vizzy only sees what an integration hands her. The Google integration covers Gmail, Google Calendar, Google Drive and Google Analytics, while the Microsoft integration gives helpers Outlook email and calendar. Email works only through the Gmail and Outlook APIs, so a mailbox connected by IMAP, POP3 or SMTP will not work. On a Google Workspace or Microsoft work account, an admin may have to allow the Sintra app before Vizzy gets the read and write calendar access she needs. Plan that conversation with IT first.

Task tools connect the same way. With Google Tasks, Vizzy can create, update, list and delete tasks and task lists within your Google permissions. With Todoist, she can create, search, complete, move and delete tasks and manage projects, sections, labels, filters and comments from chat. Neither connection lets her build recurring routines or automation rules inside the task app, so anything repeating has to live in Sintra as a scheduled task. In a shared workspace, Gmail, Outlook and Notion connections stay personal to each member, and helper chats are private per user.

Storage is narrower than advertised. Vizzy can hold Google Drive and OneDrive at the same time, but Sintra's help center says the Drive integration only saves files (PDF, DOCX, XLSX and TXT), does not support Workspace shared drives and cannot read a saved file back; you upload it in chat again. Brain AI has no live sync from Drive either. Anything Vizzy should know every day, such as your working hours or meeting rules, belongs in Brain AI's All Knowledge, the one place helpers use consistently.

## Step 2: Hand Vizzy the calendar

Ask in chat and Vizzy creates one-time or recurring Google Calendar events, adds a Google Meet link if you request one, and can change or delete existing events. She also reads secondary calendars such as birthdays. **Every new event passes a confirmation window** before it lands, and by default she proposes free slots and waits instead of booking the first one. The virtual assistant page also lists scheduling online meetings and inviting attendees with conference links, while Sintra's calendar help page describes Google Calendar only.


> 💡 **Save focus hours in Brain AI:** Store your focus hours in Brain AI as a recurring rule, and Sintra says Vizzy offers alternative slots instead of booking over them.


Busy calendars need smaller requests. Sintra's help center warns that with many events in a month Vizzy may fail to summarize them, and it recommends asking one week at a time. On a phone, the [Sintra mobile app](/articles/sintra-mobile-app) offers the same helpers, but a chat started on the web shows up only after you reopen the app. Each chat message costs about 0.1 to 1 credit, with longer threads costing more, so a fresh, narrow request is also the cheaper one. Sintra can change these credit costs.

## Step 3: Turn on the Daily Summarizer

The Daily Summarizer reviews your inbox and calendar and sends an overview of the day at a time you pick. It needs a Gmail or Outlook account together with the matching calendar, so Gmail goes with Google Calendar and Outlook with the Outlook calendar. You set it up only through Vizzy's chat, not from a settings screen. Once on, it runs in the background as one of Sintra's five automations, which means it keeps working on days you never open the app.

Beyond the morning overview, the virtual assistant page describes daily or weekly recaps of completed work and next priorities, follow-up tracking, and news roundups tailored to your topics or industry. Sintra suggests Vizzy for general Slack digests and team communication, and [Cassie for customer-facing channels and inbox drafts](/articles/sintra-cassie). These recaps are chat requests unless you put them on a timetable, which turns them into scheduled tasks with their own per-run credit cost. Retrieving a week of email costs about 1 credit.

## Step 4: Meeting Notetaker, if your account has it

Meeting Notetaker lets Vizzy join a video call as a visible participant, then record, transcribe and summarize it[2]. Supported platforms are Google Meet, Zoom, Microsoft Teams, Webex and other generic video calls. A connected Google Calendar is mandatory, even for Zoom or Teams calls. She asks to join like any guest, so the host may need to admit her. You pick one of three join modes: all meetings, only meetings you organize, or manual only.

Access is the first hurdle. Sintra describes the notetaker as an early, limited beta for a limited number of users, so check whether it appears in your Automations before you plan around it. Privacy is the second. Recordings and transcripts are deleted after 7 days, so copy anything worth keeping before then, and anyone holding the summary link can view it. Tell participants that Vizzy is recording; the host decides whether to admit her, and everyone on the call sees her as a participant.


> ⚠ **Summary links are not private:** Anyone with a Meeting Notetaker summary link can view it, and recordings and transcripts are deleted after 7 days.


## Step 5: Scheduled tasks, where Vizzy stops asking

Recurring scheduled tasks are prompts on a timetable: once, daily, weekdays, weekly or monthly, and as often as every 10 minutes. You manage them in the Tasks tab, not in chat. **They run with no approval step**, so a task told to send an email sends it[3]. Sintra's Google Calendar integration page says a scheduled task also lets Vizzy create events on its cadence without asking each time, which removes the confirmation window from step 2. Write each prompt as carefully as an instruction to a new hire.

Three mechanics trip people up. A new task starts the day after you create it, not the same day. Each task keeps the time zone it had when created, so changing your profile time zone later does not move existing schedules. A task also fails if the integration it relies on is not connected. Every run costs credits: about 1 to 5 for a basic task, 3 to 10 for research and 5 to 20 or more for complex work, so a task firing every 10 minutes drains the allowance fast.


> 💡 **Create tasks a day early:** A new scheduled task starts the day after you create it, so set up a Monday report on Sunday at the latest.


Credits are the real ceiling. When they run out, helpers stop or are restricted until the next reset unless you upgrade, and the 250 credits a month are shared with every other helper and team member in the workspace. Check which automations are on, because Sintra has said automations set up during onboarding can keep running in the background and using credits. The credit usage log shows what each action cost, which is the quickest way to see whether a recap task is worth its runs.


## FAQ

**Does Vizzy work with an Outlook calendar?**

Partly. The Microsoft integration gives helpers Outlook email and calendar, and the Daily Summarizer pairs Outlook mail with the Outlook calendar. Sintra's calendar help page describes Google Calendar only, and the Meeting Notetaker beta requires a connected Google Calendar.

**Which time zone do Vizzy's scheduled tasks use?**

Sintra detects your time zone from the browser; you can change it in Settings among 65 supported time zones, with UTC as the fallback. Each scheduled task keeps the time zone it was created in, so recreate tasks after you move.

**Can Vizzy attach files to the emails she sends?**

No. Emails sent from chat carry no attachments, and Sintra supports only Gmail and Outlook for email, through their APIs rather than IMAP or SMTP.




> ⚠ **Scheduled tasks skip the check:** A recurring scheduled task runs with no approval step, including emails it is told to send and calendar events it creates.

## Should Vizzy alone sell you on Sintra X?

Vizzy suits a solo owner or small team that already runs on Gmail and Google Calendar and wants booked events plus a daily overview in the same chat as the rest of the business, as our [small business guide](/articles/sintra-for-small-business) explains. Sintra X costs $48.50 a month billed monthly, $23.60 a month billed quarterly or $15.60 a month billed yearly, plus VAT[4]. Sintra does not guarantee the renewal price: its Terms say renewals are charged at the then-current rate and offer prices may apply only to the first term. Check the renewal amount in Manage billing before the renewal date. If a dependable meeting notetaker is the main need, wait until it leaves beta.



## Sources

[1] Sintra Help Center: How to manage your calendar using Sintra AI — https://help.sintra.ai/en/articles/11431351-how-to-manage-your-calendar-using-sintra-ai (2026-11)
[2] Sintra Help Center: Meeting Notetaker — https://help.sintra.ai/en/articles/12899745-meeting-notetaker (2026-11)
[3] Sintra Help Center: Recurring Scheduled Helper Tasks — https://help.sintra.ai/en/articles/12913572-recurring-scheduled-helper-tasks (2026-11)
[4] Sintra: pricing — https://sintra.ai/pricing (2026-11)
[5] Sintra Help Center — https://help.sintra.ai/en/
[6] Sintra Terms of Service — https://sintra.ai/legal/terms-and-conditions
[7] Sintra Refund Policy — https://sintra.ai/legal/refund-policy