Write down the trigger and the steps once, then let a workflow run them every time the trigger happens.
For anyone asking: How do I stop doing the same tasks by hand every day?
Each one's way of doing it, and the point where it stops.
A scenario starts on a webhook, schedule or app event; a headless browser node loads real pages, a JavaScript node cleans the data, and an email or Slack node delivers the result. Where it stops: Free allows 5 active workflows and 3 minutes per run; long jobs hit the run-time ceiling; cloud only.
Nodes branch, merge and loop on a canvas; a Code node runs JavaScript or Python, the HTTP Request node reaches any API, and an error workflow alerts you when any workflow fails. Where it stops: Self-hosting is recommended for expert users; on Cloud, runs over the monthly allowance fail until the next month or an upgrade.
A scenario chains modules on a visual canvas: routers split it into paths, iterators loop over lists such as email attachments, data stores dedupe records between runs, and each module can carry an error-handler route. Where it stops: Free allows 2 active scenarios at a 15-minute minimum interval; steeper learning curve; no self-hosting.
Connect each app once and reuse the connection; automations run a trigger then actions with filters and routers, and the App Integrator adds apps that have no native connector. Where it stops: Free caps each automation at 2 steps and 5 active automations, with a 15-minute update time.
A Zap starts when the trigger app fires and runs your actions in other apps. Filter stops runs that do not qualify, Paths branch by rule, and Formatter cleans dates, names and numbers on the way. Where it stops: Free runs two-step Zaps only, with 15-minute polling; elaborate multi-path branching is a poor fit.
A workflow chains one trigger and actions in order; routers, filters, formatters and the iterator run as free steps, and Re-execute Now re-runs a failed task from the task history. Where it stops: Free allows a trigger plus one action; the canvas handles linear-to-moderate logic, not deep branching.
An Applet links one trigger to an action, built in a visual composer or taken from a library of published Applets; good for alerts, cross-posting and logging events to a sheet. Where it stops: No loops, branching or data transformation at any tier; polling, not instant; no shared team workspace.
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