A simple method for who does what by when, a spreadsheet tracker, and the apps that run it for you.
For anyone asking: How do I organize and track my team's tasks?
Each one's way of doing it, and the point where it stops.
Work runs on boards, with each task an item inside a group on the board, and 200+ templates give a team a ready board to start from. Where it stops: Free allows up to 3 boards; Basic unlocks unlimited items.
Each task gets a single assignee and a due date, and the same tasks show as a list, a board or a calendar, with status updates posted on the project instead of in a meeting. Where it stops: The free Personal plan is for 2 users; Timeline needs Starter.
The whole team joins for free with unlimited tasks, and the same tasks show on Kanban boards, in sprints or on a calendar. Where it stops: Free Forever has 60MB storage and 5 Spaces; Gantt on Free is a one-time allowance.
Tasks live in list, table, Kanban or Gantt views on the free plan, and time is logged on the task itself, so the work and the hours sit together. Where it stops: Free Forever stops at 5 users, 5 projects, 2 project templates and 100 MB.
Projects and tasks are managed on the free plan with a board view, and the same work moves into an interactive Gantt chart once timelines matter. Where it stops: Interactive Gantt charts and shareable dashboards are not on Free.
Tasks are a database inside the same workspace as the plan and notes, with subtasks, dependencies and custom properties, shown as a board or a timeline. Where it stops: It is a workspace first, so the task setup is yours to build or copy from a template.
Tasks are records with your own fields, shown as a list, kanban board, calendar or timeline on the same records, so a deliverables table becomes a tracker. Where it stops: It is a database first; the task workflow is yours to set up.
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