Know when you need consent and how to ask for it, use the recording built into Zoom or Teams, and let a recorder join automatically when you are not the host.
For anyone asking: How do I record a Zoom or Teams meeting, and do I need everyone's consent?
Each one's way of doing it, and the point where it stops.
Its Notetaker auto-joins the meetings on your connected calendar whether or not you host, posts a chat message with a privacy link, and can email guests an opt-out link before the call. Where it stops: On Free and Pro the Notetaker attends one meeting at a time; the compliance email is off by default.
Auto-record follows your choice of All, External, Internal or No Meetings; the visible Notetaker never records silently, and external meetings you host with one guest can get a consent email. Where it stops: The Fathom Zoom app needs the host on a paid Zoom account; Teams end-to-end encrypted meetings cannot be recorded.
The Otter Notetaker joins from your connected calendar, needs no host role on Teams and Meet, posts a live-transcript link in chat, and leaves the moment anyone types stop otter. Where it stops: On Zoom the host must allow it; Basic shows only the first 30 minutes of each transcript.
Admins pick one of four consent levels; under Permission required a participant who declines stops the recording, and reminder emails carry a recording disclaimer before meetings. Where it stops: Startup and Organization offer only Disabled and Notified only; recording needs a recorder seat on a paid plan.
Its chat notice gives everyone two commands: Read stop ends recording and keeps the report, Opt out leaves and deletes everything. One opt-out stops it for all. Where it stops: Free covers meetings up to one hour; Advance Notice emails reach only scheduled meetings.
No bot and no audio kept: it transcribes your device audio live, and it can post a chat message and show a camera watermark so people know. Where it stops: It never starts automatically for every meeting; a meeting not captured cannot be recovered.
The desktop app records audio, video or screen with no bot and no host permission; adding assistant@krisp.ai to an invite brings the Krisp Bot in automatically. Where it stops: Some platforms block its notification, so tell participants another way; no free plan, only a 7-day trial.
Every verdict rests on the data in our product reports, never on a fee. How we score →