HR and internal communications are where Piktochart aims much of its business marketing: a dedicated page, 205 internal communications templates, HR webinars, and AI generators for handbooks and training decks. The fit is real for teams that send policies, onboarding guides and reports. The risks are about data: HR content is personal, and Piktochart trains AI on content by default.

Everything below comes from Piktochart's pages and help center, read in October 2026, or our arithmetic, labelled as ours.

The short answer

An HR or internal communications team that sends PDFs and wants brand control should buy Business at US$204 a seat a year. Before uploading anything about employees, send the AI-training opt-out email. If the company needs single sign-on, price Enterprise. Pro is too limited.

💡
Toolkit tip

Link only aggregate HR figures to charts.

## What Piktochart claims for HR

The HR page says "Over 10,000 HR professionals use Piktochart" and quotes survey figures: "90%" say it helps them attract talent, "87%" that it is important for building culture and "94%" that it helps them communicate better [54]. The page does not say how many people answered or when.

Internal communications templates

The internal communications kit offers "205 expert-designed templates", including 103 for employee engagement, 57 for celebrations and events, 29 for staff memos and 16 for strategy [60]. It was co-created with internal communications practitioners and came with a content calendar [60].

💡
Toolkit tip

Save recurring formats as team templates.

## The kit's stale free-plan line

The same page says users can "save up to 5 visuals and invite up to 3 team members under the Free plan" [60]. Today's Free plan has unlimited projects [2].

Which plan an HR team needs

Business, for three reasons: PDF and PowerPoint exports, which Pro lacks [148]; the full Brand Kit with company fonts [2]; and Preserve Content, which keeps long policy documents intact when the AI turns them into visuals [2] [225]. Pro cannot export PDF.

⚠️
Watch out

SSO is Enterprise only.

## What Business costs a small HR team

Three members on Business cost US$612 a year; five cost US$1,020, our arithmetic [2]. A team that only publishes PNGs to an intranet could use Pro at US$120 a seat.

Employee handbooks with AI

The handbook generator page offers to "transform" an uploaded PDF, DOCX or TXT handbook, and warns that this "BETA feature may not guarantee flawless content preservation every time" [37]. Check every page against the source.

⚠️
Watch out

One editor per visual at a time.

## Training decks with AI

The training presentation page generates training slides from your content and uses the AI Outline to structure them [38]. Slides export to PowerPoint on Business, with charts and maps as images [149].

HR reports

Piktochart's blog lists types of HR reports [114]. Its webinar with Personio covers the main HR metrics and turning an HR system's report into a visual report [408].

HR dashboards from spreadsheets

The HR page says you can link Excel or Google Sheets to create graphs "that automatically update when your data does" [54]. The help center says linked data "will not automatically be updated" in the editor; the published page refreshes on reload [212].

Linked sheets and privacy

A linked Google Sheet must be shared as "Anyone with Link" [212]. For HR data, link a sheet of aggregate figures only, never the raw employee table. Raw records stay offline.

Communicating change

Piktochart's blog has a guide to communicating change to employees [115], and its company newsletter examples [117].

Engagement programs

Blog guides cover employee engagement plans, ways to improve engagement and engagement survey questions [130] [131] [132]. Webinars cover engagement during remote work [410], and one, hosted by Piktochart's own head of HR, covers visual communication for remote companies [409].

OKRs

A webinar with a former Google employee covers planning and communicating OKRs [411].

Onboarding

Piktochart's blog and templates cover onboarding guides [60], and Rob Rex of Chelan Valley Heating and Cooling describes adding infographics to Google Docs SOPs to train new technicians [77].

Booking.com

Booking.com's content team in Amsterdam uses Piktochart for internal communication across a company of more than 9,000 employees in 150 offices, including visual KPIs for a team handling about 45 translation requests a day [91].

Affirm

Affirm's instructional designer chose Piktochart over Venngage and Canva for value for money and says the team can "whip something up in an hour" instead of perfecting slides in G-Suite [90].

Other HR voices

The HR page quotes JUUL Labs, St Luke's Health, Boston Scientific and Valero Energy on hiring posters, physician recruitment materials, newsletters and data summaries for management [54].

Employer branding video

The HR page suggests turning webinars and interviews into short clips with subtitles in 60 languages [54]. Piktochart Video is being retired: new sign-ups since June 2026 no longer get it [355]. Plan around that. Plan on the newer AI Video Editor.

Certificates and recognition

The AI certificate format, launched in May 2025, generates award certificates from a topic, pasted text or a document [100] [109]. Piktochart suggests it for thank-you awards after company events [109].

Brand control for internal comms

Business adds unlimited brand colors, fonts and logos and Branded Templates that restyle the library [2] [14]. Owners and admins manage brand colors; members can apply but not edit them [188].

Team templates for recurring formats

Save the monthly newsletter or the HR report as a team template; editing it creates a new visual and leaves the original intact [186].

Roles and ownership

Members create and share, admins manage members and brand assets, the owner handles billing [169]. Ownership moves only by a written request to support [151]. Make the owner a role, not a person likely to leave.

Leavers

When an employee leaves the workspace, their visuals pass to the owner with sharing settings intact [168]. The workspace keeps the work, which suits HR.

Single sign-on and security

SAML SSO is Enterprise only [150]. Two-factor authentication works on every plan [179], and sign-in is by one-time code or magic link [396]. Piktochart names no SOC 2 or ISO 27001 certification on the pages we read.

Curious how Piktochart feels in practice?Try Piktochart →

Enterprise size

The pricing page starts Enterprise at 101 members [2]; the Enterprise page says it fits "teams with more than 25 members" [7]. Ask sales which applies.

Employee data and AI training

"By default, all Content you create and/or upload to Piktochart is automatically included in our AI training program." [4] The policy allows it to "use, distribute and license these images and Content" and to pass images to "international AI training partners" [4]. For HR, that makes the opt-out email mandatory, and anything identifiable should stay out. Send the opt-out first.

Where data is stored

Piktochart says data is encrypted and hosted on Amazon Web Services in the United States [155]. Google Cloud stores temporary image data for up to 48 hours, according to the privacy policy [4].

Accessibility for internal documents

There are no accessibility options in the editor [153]. Policies sent to all staff may need an accessible version.

Co-editing

Only one person can edit a visual at a time [180]. For a newsletter with several contributors, split it into sections or collect text in comments first [181]. One author per section.

Versus Venngage for employee communication

Venngage sells an employee communication solution [300], real-time collaboration on Business [350], version history [311] and a policy of not training AI on user input [302]. Its Business list price is US$24 a month per user against Piktochart's US$17, billed annually [292] [2].

Communications teams

The communications page lists three uses: internal communication visuals, PR materials, and video clips for announcements [58]. It quotes Kraft Heinz, Arval BNP Paribas, PRIA and The Bright Millennial [58].

Named enterprise customers

The Enterprise page quotes communications and HR leads at The Kraft Heinz Company, Valero Energy, IPM AG and Revolut [7]. Kraft Heinz's global communications lead says he launched a new IT brand with it [7].

One tool instead of many

Rob Rex, CEO of an HVAC company in Washington state, standardized on Piktochart after staff used several apps, and says it saved "hundreds of dollars" in subscription fees [77]. His team uses it for training SOPs, a ten-year organization chart and monthly strategy visuals [77].

Affirm's three tips

Affirm's instructional designer advises exploring formats, staying true to the brand and trying new formats, and notes that adult learners decide within 10 to 20 seconds whether to keep reading [90].

How Booking.com measures it

Booking.com's content team tracks satisfaction surveys and translation speed as KPIs and visualizes quarterly targets [91].

The IC kit's endorsers

The internal communications kit says it was "Co-created by internal comms pros" and quotes Joanna Parsons of The Curious Route on templates "crafted and customised for busy internal communicators" [60].

HR reporting webinar

The Personio webinar promises the most important HR metrics, how to automate HR reporting and an example of turning a Personio report into a Piktochart visual [408].

Engagement webinars

One webinar covers the six drivers of engagement and motivation and how to communicate data to employees [410]; another, with Piktochart's head of HR, covers engagement and retention in remote companies [409].

Recruitment materials

The HR page lists flyers for job fairs alongside monthly HR reports and event posters [54]. St Luke's Health's physician recruiter says she produces candidate materials "without competing for time with our internal marketing department" [54].

Organization charts

Piktochart's blog collects organizational chart examples for 2026 [140], and flowcharts sit in the same editor [17].

Survey results

The comparison infographic page suggests HR uses such as comparing benefits packages and analyzing workplace survey results [63]. Turn on Data Labels so survey percentages appear in downloads [213].

Handbook examples and change communication

The blog's handbook guide walks through seven company handbooks [116], and its change-communication guide covers explaining change to anxious teams [115].

SSO and offboarding

With SAML SSO on Enterprise, deactivating someone in your identity provider stops SSO sign-in, but the help center says "the user can still log in using the email/password method" [150]. Remove leavers from the workspace as well [168]. SSO alone is not enough.

Who else sees account data

The privacy policy lists processors including HubSpot for marketing, Mixpanel for analytics, Amazon and Google for hosting, AppSignal for monitoring, and Google and Replicate for AI [4]. These handle account and usage data; your visuals' content falls under the AI training section [4].

Requesting or erasing data

Privacy settings let users request their personal data [151]. The policy grants a right to erasure but reserves the right "to retain some information if necessary as determined in our discretion" [4].

No version history

There is no version history; the undo article says to contact support to restore an earlier design version [393]. For policy documents, keep dated exports as your record.

Ready to put Piktochart to the test?Try Piktochart →

Twenty people, a year

Twenty Business seats cost US$4,080 a year on Piktochart and US$5,760 on Venngage Business at its list price, our arithmetic [2] [292]. Piktochart is cheaper.

The Business feature list for HR

Business adds PDF and PowerPoint, unlimited brand colors, fonts and logos, Branded Templates, Preserve Content, 1,000 AI credits per member, unlimited folders and 250 GB [2]. Brand fonts upload as OTF, TTF or WOFF [383].

Branded Templates in practice

Toggling Branded Templates restyles the whole template library in the brand color scheme within minutes; only the team owner can change the scheme [190]. New staff then start from on-brand layouts.

HR dashboards

The HR page suggests combining several charts "into one page to create a professionally-looking HR metrics dashboard" or to present engagement survey results [54]. Published dashboards refresh linked data on reload; downloads do not [212].

Topics in the IC kit

The kit organizes templates by subject, from "Merger and Acquisition" announcements to "Health and Wellness" initiatives, and came with a 2024 content calendar in Excel or Google Sheets [60].

OKR communication

The OKR webinar quotes Deloitte: "No single factor has more impact on employee engagement than clearly defined goals that are written down and shared freely" [411]. Piktochart pitches visual OKR updates as the way to share them.

AI and HR skills

Piktochart's survey of its users found 56.1 percent had to learn a significant amount of new skills to use AI at work [110]. Budget training time for Pikto AI, too: it summarizes by default and ignores layout instructions [222].

Sending visuals by email

Piktochart does not support embedding visuals directly into email platforms; the help center suggests attaching a PNG [183]. For an all-staff email, attach the image and link to the published version.

Headcount changes

Seats added mid-cycle are prorated; removing seats takes effect immediately after they are vacated [168]. Paying by purchase order is possible through a manual invoice [152].

Review cycles

Comments pin to a spot on the visual, mention colleagues and can be marked solved [181]. Share for comment only to collect feedback from legal or leadership without edits [182].

Lockouts

Ten failed two-factor attempts lock an account [395], and a session idle for more than two weeks expires, losing unsaved work [394]. Remind occasional users to save manually.

Revolut's view

Revolut's communications manager says she keeps coming back despite being urged to try "another infographics design platform that is very world-renowned" [7].

Office posters

The Poster format defaults to 800 by 1,200 pixels in portrait [197]; on Business, download a PDF at High quality for print [148] [205].

Town halls

Present from the published link in Presentation mode [201], or record a narrated walkthrough in the recording studio for staff who miss the meeting [202].

Departments and workspaces

Folders are unlimited on Business, visible to the whole workspace and cannot be nested [185]. Separate workspaces keep departments apart, but visuals cannot later be moved between them [151] [170].

Global teams

Pikto AI drafts in 27 languages; the editor interface is English only [219]. Right-to-left scripts are not supported [162], which matters for offices that publish in Arabic or Hebrew.

Paying across countries

The pricing page offers US dollars, pounds, euros, Singapore dollars, Mexican pesos and Indian rupees, and Paddle adds VAT or sales tax where it applies [152] [164].

Celebrations and recognition

The IC kit's 57 celebration templates cover milestones and anniversaries [60], and the AI certificate format generates awards in A4 or Letter [109].

Enterprise extras for large HR teams

Enterprise adds workspace management control, custom on-demand templates designed for you, a dedicated account manager and a one-hour onboarding session [2].

No shared logins

Free and Pro accounts are meant for one person each, and shared logins can trigger a lock [395]. Give every contributor a seat in the team workspace instead.

A leaver's personal account

An account can be handed to a colleague only by changing its email to an address not yet registered with Piktochart; accounts cannot be merged [160]. Team work is safer inside the workspace, where it stays with the owner [168].

Video file limits

The AI Video Editor accepts MP4, MOV or WEBM uploads up to 500 MB per file [244]. Long town-hall recordings may need compressing or trimming first.

Frequently asked questions

Is Piktochart good for internal communications?+

Yes, for teams that send newsletters, policies and reports: it has 205 internal comms templates and Business exports PDF and PowerPoint with brand control.

Is Piktochart safe for HR data?+

Its privacy policy includes content in AI training by default; opt out by email and keep identifiable employee data out.

## Our recommendation

For HR and internal communications, Piktochart Business is a capable, affordable choice with useful templates and support that reviewers praise. Opt out of AI training before uploading anything about people, keep raw HR data out of linked sheets, and plan for one editor at a time.

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