Avoma Chrome Extension, Desktop and Mobile Apps: Setup Guide

Avoma ships four apps, and every paid plan includes all of them: a Chrome extension, a desktop app for Mac and Windows, and apps for iPhone and Android ^[1]. The extension is the one most teams install first. It puts your scheduling links in the browser, lets you check which CRM records a Gmail thread is tied to, and starts, pauses or stops recording on Google Meet in one click. The desktop app adds a screen-share-safe Zen Mode and a bot-free Local Recording option, and what runs inside each app still follows your plan and add-ons. The phone apps record meetings held in a room and let you review calls offline. Paid plans start at $19 per recorder seat per month, billed annually (Startup). Install the extension first if your team runs on Google Meet.

Three jobs the Chrome extension handles

Avoma's help center describes the browser add-on under two names, and both point to one install. On the scheduling side, the Avoma Scheduler extension opens your available scheduling pages and lets you create a new one without switching tabs. The Chrome Web Store listing sums up the same product as a way to schedule meetings, send reminders and agendas, and capture insights from Google Meet calls. One-on-one links are unlimited on every paid plan, while group, round-robin and embedded pages come with Organization, or with the Lead Router add-on on Startup. Our Avoma Scheduler guide covers booking rules in depth.

The second job lives in Gmail. Since October 2025 the extension shows which HubSpot or Salesforce records an email is associated with, and you can change that link from the inbox. It pays off mainly where Avoma logs email to the CRM, and native Gmail and Outlook email sync belongs to the Revenue Intelligence add-on, so only users holding that add-on get it. A practical warning about the store itself: searching for Avoma also returns a Bulk Transcript Exporter for Avoma, built by a third party that says it is not affiliated. Check the publisher before you click Add.

The third job is call control on Google Meet. The extension starts recording in one click, for a scheduled meeting or an impromptu one, and shows live status with pause, resume and stop ^[2]. You pick the method each time. The Avoma Assistant bot joins as a visible participant, announces the recording by audio and in the chat, and streams a real-time transcript. Google Meet's native recording adds no participant at all. The trade-off is simple. No bot, no live transcript. Pause covers the stretch you want kept off the record, and resume picks the recording back up.

Installing it and clearing the Meet prerequisites

Adding the extension takes a minute. Getting recording to work depends on connections you set up once, some of them by an admin:

1. Open the Chrome Web Store, search for Avoma and add the extension published by avoma.com.
2. Sign in with the Avoma account your company uses. On accounts where SSO is switched on, which is an Enterprise feature, users can log in only through SSO and Google or Microsoft sign-in is disabled.
3. Confirm your Google or Outlook calendar is synced with Avoma. The extension needs it, and Avoma needs a calendar connection to record and process calls at all.
4. For bot-free recording, integrate your Google account with Avoma and connect Google Meet. Each user does this individually.
5. Ask your Google Workspace admin to enable Meet recording in the admin console, which native recording requires.

When the bot is the method, expect a host to wave it in. Google Meet now lists Avoma's bot, shown as the Avoma Notetaker or your custom bot name, under With potential risks as a probable bot, and a host admits it from the three-dot menu; native Meet recording is unaffected by that check. Removing the bot from the People panel stops the recording automatically. Choosing Stop Recording Now inside Avoma makes it leave within 10 seconds. Silence also ends a session: the bot drops out after 10 to 15 quiet minutes.

The extension is a shortcut, not a requirement. Inviting assistant@avoma.com to any calendar event makes Avoma record it, and pasting a conference link into Record Impromptu Meeting sends the bot to an unscheduled call. Zoom follows its own rules. Since October 2026 Avoma records Zoom meetings only when Zoom is connected to Avoma (a calendar connection alone is not enough; Zoom Cloud Recording is not affected), and our Avoma AI note taker guide walks through each platform's bot and bot-less options.

The desktop app for Mac and Windows

Avoma's download page offers builds for Apple Silicon Macs running macOS 12 or later and for 64-bit Windows 10 or later ^[3]. The Intel Mac build carries a Legacy label and no longer receives new features or updates. Owners of older Macs get a frozen app. Version 0.2.6 shipped in September 2026 with bug fixes and performance work, and Avoma's 2025 product recap pitched the app as a faster way to work without browser distractions.

There are two views. Full Mode carries the complete Avoma experience, while Zen Mode strips the window down for note-taking, and Avoma's help tells reps to use it while sharing a screen so deal-methodology prompts never appear to the customer. The help center also calls the desktop app the easiest place to drop Live Bookmarks during a call. Teams with the Conversation Intelligence add-on see Answer Cards from the Live Answer Assistant here or in the web app; each card stays up for 20 seconds and never reaches external participants. Revenue Intelligence users get Risk Scores and Deal Health Alerts in the same window.

Local Recording is the feature that changes the capture model. It records without a bot. Before the first session you accept a consent policy, and Avoma logs that acknowledgment ^[4]. From then on, the person who starts the recording is solely responsible for getting every participant's legally required consent, and Avoma, acting as data processor, does not verify it. Its spoken announcement and chat disclaimer apply only to bot recordings, so a local session carries neither unless the rep speaks up.

Buyers shopping mainly for a bot-free desktop recorder should line up the rivals carefully. Fireflies.ai offers a bot-free desktop app alongside a Chrome extension for Meet and mobile apps. Otter's desktop app is bot-free as well, and Fathom's bot-free desktop app is a Mac beta. Granola runs no meeting bot and stores no audio, and Krisp pairs a bot-free note taker with its noise-cancellation app for Mac and Windows. Avoma's case rests elsewhere: every one of its apps feeds the same CRM-linked notes, scorecards and deal views a revenue team already works in.

iPhone and Android: meetings in a room, calls on the road

Both phone apps come from the Apple App Store and Google Play, cost nothing to download, and were rebuilt in a second major version Avoma announced in February 2026. The iOS app, at version 3.9.3 in the help center, has five tabs: Meetings, Playlists, Search, Scheduler and Account. The Android app also has five tabs and adds Ask Avoma for questions about a single meeting. A download is not a recording license, though. Viewers can watch, read and comment from a phone, but only a recorder seat can capture new meetings.

In-person capture got simpler in October 2026. Open a meeting's page, tap Record, and the app captures the conversation without a conference link, then attaches the audio to that meeting. You can also upload audio or video already on the phone. Avoma's help is candid that in-person meetings are not fully supported, warning that a conference call on one shared microphone leaves the host labeled as the only speaker. The pricing matrix caps uploads at 5 per user per month on Startup, 10 on Organization and 20 on Enterprise, and the Android upload button depends on the license you hold.

Review is where the phone apps earn their place. Downloaded meetings keep transcripts, notes, insights, snippets and scorecards readable without a connection, and comments written offline sync once you reconnect. You can clip snippets with custom start and end points, build playlists and record coaching comments by voice, which Avoma transcribes and timestamps in the meeting. One gap stands out. Neither app can edit Scheduler pages. You copy and share links from the Scheduler tab, and changes to the pages themselves wait for the web app.

What each app needs from your plan

All four apps sit on every paid plan, Startup included, so no app forces an upgrade. Startup costs $19 per recorder seat per month billed annually, or $29 per recorder seat per month billed monthly. By our arithmetic, Startup comes to $228 per recorder seat a year, billed annually, and teammates who only watch, read and comment cost nothing. There is no free recording plan: Avoma offers a 14-day trial of Organization with all add-ons and no credit card, after which the account turns into a viewer that keeps past recordings but cannot record, as our Avoma pricing breakdown explains.

What runs inside each app still follows the plan and add-on gates. Answer Cards need Conversation Intelligence, deal risk views need Revenue Intelligence, 1:1 scheduling links are on every paid plan while group, round-robin and embedded scheduling are included from Organization or come on Startup with the Lead Router add-on, and rule-based Smart Playlists come with Organization or the Conversation Intelligence add-on. One more piece sits outside the four apps. The Avoma for Outlook consent add-in is Enterprise only, covers Teams meetings organized by an Avoma member, skips Outlook 2016, 2019 and Outlook mobile, and can take up to 24 hours to appear after an admin deploys it.

The bottom line

Start with the Chrome extension if your calls run on Google Meet: it gives every rep one-click control over bot or bot-free recording, scheduling links and Gmail-to-CRM associations, provided the calendar and Meet connections are in place. Add the desktop app for Zen Mode during screen shares and for Local Recording, but only once reps understand that consent then rests with them. Hand the phone apps to field sellers and managers who review calls on the move. None of the four costs extra; the plan and add-ons decide what appears inside them.